Meetings History Page
The Meetings History page provides a complete record of past meetings, including attendance, registration activity, waitlist movement, standby activity, and participant feedback. Administrators use this page to review what occurred during each meeting and access the related rosters and activity reports.
Access
Administrators and Coordinators
In the Organization Management Module, select Meetings from the sidebar menu. In the drop‑down menu, select History.
The Meetings History page will be displayed.
Top Section: Search, Filters, Summary, and Export
Use the search bar, filtering tools, and summary statistics to locate meetings and understand overall activity.
Search Bar
A search bar at the top of the page allows you to search for meetings by:
- Meeting title
- Meeting description
- Group leader name
- Backup group leader names
Additional Filters
Below the search bar are several filtering options to help refine the meeting list:
- Filter by Type - narrow results by meeting type or category
- Timezone Display - choose how meeting times are shown:
- Organization time zone
- UTC (a global time reference used to keep time consistent across regions.)
- Your personal time zone (from your profile settings)
- Date / Date Range Filter - display meetings within a specific date or time window
Summary Statistics
Below the filters, the Meetings History page displays several summary boxes showing organization‑wide totals:
- Total Meetings
- Total Registrations
- Total Attendees
- Unique Attendees
- One‑Time Attendees
- Repeat Attendees
- Waitlisted
Export Report
Only accessible by Administrators
Administrators can export meeting data for reporting or record‑keeping.
Select Export Report to open the export panel. You can select a date or date range and the columns to include in the export file.
Select Export Report to open the export panel. You can select a date or date range and the columns to include in the export file.
After selecting your criteria, click Send Report. A confirmation message appears, and the export file (CSV) is delivered by email.
Bottom Section: Meeting Records Table
The meeting records table displays detailed information for each past meeting and provides access to the related rosters and activity reports.
Columns
Each meeting appears in a row with the following columns:
- Name - the meeting’s title
- Type - the meeting’s category
- Topic - the meeting’s subject
- Host - the primary group leader
- Co‑Host - any additional group leaders
- Start Time - when the meeting began
- End Time - when the meeting ended
- Attendees (clickable) - number of participants who joined
- Registrants (clickable) - number of members who registered
- Waitlisted (clickable) - number of members on the waitlist who were not offered a seat (or they were offered a seat by the offer expired)
- Standby Accepted (clickable) - number of members who accepted a standby seat
- Standby Offered (clickable) - number of seats offered through standby
- Feedback (clickable) - number of feedback submissions received
Additional Meeting Data
Each clickable count in the meeting records table opens the Meeting Data page, which contains additional information about the meeting.
When you click a count such as Attendees, Registrants, Waitlisted, Standby, or Feedback, the system opens the Meeting Data page with the corresponding tab already active.
For example, if you click the Attendees count in the Meeting Records table, the Meeting Data page opens with the Attendees tab selected, which displays the Attendance Roster for that meeting.
For example, if you click the Attendees count in the Meeting Records table, the Meeting Data page opens with the Attendees tab selected, which displays the Attendance Roster for that meeting.
Tabs on the Meeting Data page
- Registrants - shows all members who registered for the meeting
- Attendees - shows participants who joined the meeting
- Waitlisted - shows members on the waitlist who were not offered a seat or the seat they were offered expired
- Standby - shows standby offers and accepted standby seats
- Feedback - shows feedback submissions
- Group Leaders - shows host and co‑host attendance